==== Board Meeting for November 20, 2014 ====
=== Minutes ===
Meeting Time: 6:30pm\
Location: Lenox, Meeting Room
- All members are welcome to attend, and non-board members can join the conversation when invited.
- Tom gave his proxy to Brant by email to the BOD since he couldn’t attend
== Legal/Financial ==
= 6:40 Treasurer's Report (October) =
- Brant and Joe working to revise, then will send out to members
= 6:41 Building ownership/purchasing shares report progress = - (added by Brant, suggested by JoeR last meeting)
- Lance suggested we table this discussion until we have a plan or something to work from
- Dan and Joe discussed how to start this exercise, which options to look at
- Joe mentioned pros and cons of considering mortgages
- Joe also wants to know value of building, CMA report, not an appraisal or assessment
- Vote to ask TomG to speak with realtor about getting a CMA report approved with 7 yeas
= 6:47 Non-profit, 501c3 status = - (added by Brant, update from TomG)
- No update at this time
- Later in the meeting DL said that Kettle Moraine Hardwoods is ready when our status is cleared, we can send them a form to get discounts
= 6:48 Mint.com progress = - (added by Brant, update from DanJ)
- Dan explained how to read reports
- Dan suggested we use Mint to issue Treasurer’s Reports in the future
- Not sure if it will
= 6:52 Quicken, accounting software progress = - (added by Brant, update from ?)
- Bounty not yet announced formally, we should email it out ASAP
- We don’t pay the prize until someone produces the code and results
- Vishal noted this died before we determined what the requirements would be, need to draft guidelines
== Policies and Procedures ==
== Check on progress of Building Topics/Projects ==
= 6:55 How are we doing on moving people out of east room, implementing rate increases? =
- (added by Brant from last meeting)
- Tiffany not sure current status of MattN’s storage, if anything remains in East Room
- Lance was not sure whose clamps they are, or if MattN was going to sell them on eBay
- Tiffany said rate increases not needed if everyone moves out
- Lance doesn’t think the Storage Changes were well communicated, we should announce it better
- Tiffany was concerned that people renting small amounts of space; we arbitrarily bumped TomK, ShaneT, AllanF, others
- Tiffany doesn’t think renting floor space should preclude someone from keeping a normal shelf
- Carts are not considered rented storage per Lance and Tiffany
- Tiffany said anything above the cart height is not a cart
- Not clear if you lose free storage by renting a vault
- Not having enough room for long-term floor storage space is Tiffany’s concern
- Tiffany suggested grandfathering in the 5 or 6 people who we don’t have room for
- Lance had concerns about not being fair to new members and the perception that we would be treating some people as special cases
- Lance asked about using Vault Hallway between Vaults 18 & 19, no real discussion on this occurred
- Rate increases would not affect these people as it’s not fair because we promised them space in the vault hallway
- DL suggested calling it “temporary overflow” instead of “grandfathering in”
- Lance agreed that changing the terminology made it more palatable
- Vote to allow members that were displaced by reorganizing the floor rental spaces to occupy a space in the East Room we designate as “Temporary Vault Hallway Overflow Storage” was approved with 7 yeas
= 7:22 Renting additional storage = - Tiffany asked whether or not if people lose their free shelf if they rent some other space temporarily
- Tiffany asked how much do you pay if you rent floor space and a shelf
- Tiffany said several members are using half pallets and it messes with the storage inventory
- Vishal asked why he would need to start paying for something he normally gets for free, Tiffany
- Joe brought up some concerns about bookkeeping and telling people different things
- Lance said his expectation is that $40 in dues includes a shelf
- DL noted we should charge a vault renter for a shelf because they get the vault
- Vote proposed:
- If you rent short term storage, you continue to keep your free storage space (shelf, locker, cart)
- If you rent long term storage (anything more than 3 months i.e. Green spaces on storage map) you pay for additional storage, you do not keep free storage
- Approved with 7 yeas
= 7:38 Snow Removal =
- (added by Brant, update from Adrian)
- No update at this time
- Lance asked if we were to get a foot of snow tomorrow, who would shovel it?
- We would likely ask for volunteers, no contracts yet
- DL asked if we could find someone in the neighborhood to pay to plow our sidewalks and alley
- Joe noted we could offer the job up to members
- We will follow up with Adrian and get an update
= 7:40 Lockers =
- (added by Tiffany)
- Will move them soon, trying to get others to help
- Brant noted a big sheet of steel remains where the lockers will go, Joe offered to take it
- Brant asked Tiffany for a plan of which lockers would fit where, Lance agreed
= 7:40 Storage Inventory Update =
- (added by Tiffany)
- Tiffany presented new labels and tags for shelves, lockers, carts, etc.
- Tiffany asked that we remind members to label their storage with their real name
- Brant asked if Reminderbot could be made to send out a reminder, Joe said he ignores Reminderbot usually and thinks most others do too
= 7:44 Long Storage Proposal = - (added by Tiffany)
- Tiffany handed sketches of shelving to Lance
- Budget of $200 discussed to build new shelving
- Shelving would need to be built to organize all long stock storage
- Location
- Tiffany proposed it be located in middle of east room
- Lance suggested it be closer to the west room so long items can be loaded and unloaded
- Overflow storage area and forklift, coordinate with where those best fit
- Lance suggested two things
- Add a gap at base to move unit with forklift
- Make taller than 8 feet if you want to hold 8 foot tall sheets
- Solid walls discussed, but don’t need to be solid all the way up
- The group discussed moving stock over
- Lance offered to draw up a revised sketch for this
- Tiffany asked for help building this, but could head it up
- DanJ asked when will this get done, Tiffany indicated
== Check on progress of Member/Space Projects ==
= 7:56 4x8 CNC Plasma Cutter =
- (added by Brant, ask JoeR)
- Lance asked if JoeR has any progress on it, Joe did not have an answer
- Lance asked when should it be completed, not clear at this time
- Joe said he’s worked on it 2 days in 6 months, some people have helped
= 8:02 Keys were discussed = - Dan asked if he could help Joe with any payments or bills
- Joe did not have anything at this time,did not know what to delegate
- Brant offered to help as well
- Brant noted that he still has a key to the Drop Box if Joe wants him to help process dues
- Lance noted that he does not yet have a Drop Box key and asked Brant for the key he still had
- Tiffany noted that she spoke with MattJ about his key to the building
- She said he would be willing to give his key back, but he has retained the codes/measurements as its common practice in case we need future keys
- Brant said he was concerned about a non-board member having a key to the building and the IT Closet
- This conversation has come up before with the Board
- Tiffany also said that some members have practiced lock picking on the Drop Box
- Brant asked Tiffany to clarify donation boxes or the Drop Box where members place dues, Tiffany said it was the dues Drop Box
- Vishal said he was aware of that but it happened about two years ago and has not happened since
- DL said that MattJ helped the last time that some lockers were moved
- She was concerned that there might have been fragile or dangerous items inside
- When asked to help open them, MattJ didn’t feel it was appropriate
- She trusted MattJ would not abuse having a key
- Lance was concerned about liability of having a non-licensed or bonded
- Lance suggested we put a camera on the Drop Box just as a thought
- Tiffany said she could explain our concerns to MattJ because she is friends with him
- Brant asked if we should contact him as a group, some didn’t think that would be as well-received
- Tiffany also said she may have accidentally misrepresented MattJ’s tone or intent
- No action or votes were taken
= 8:18 4x8 CNC Router = - (added by Brant, ask SteveP)
- Steve is working on it, no further update at this time
= 8:18 Kuka = - (added by Brant, ask MattN)
- Motor drive needed, planning to buy one this week
- Lance asked when Kuka will be ready, MattN said January 1, 2015
- Vishal asked if anything other than drive was needed, MattN said he plans to upgrade to a different spindle eventually
= 8:20 "Misty Field" project update = - (added by Brant, update from DavidH)
- Temporary spot located in East room according to Tiffany
= 8:21 "Red Dragon" RA-1F Vertical Mill update = - (added by Brant, Tom gave update)
- Tom emailed his update prior to the meeting
- Ready to start running tests, details in the e-mail sent to the group
- EdC was working on software to generate Gcode, MattN asked about how Gcode would be generated
- MattN suggested we add another CAD workstation
- Tiffany asked when computer in Jewelry Area will move, MattN offered to move it tomorrow night
= 8:23 Cold Saw =
- (added by Brant, Tom gave update)
- Almost cut Tuesday, Tom expects it to be functional by the end of the month
- At that point we can see if the Metal Shop champions want it
= 8:24 Induction Furnace = - (added by Brant, Tom gave update)
- Tom said this is on hold until the previous two are finished
- Tom expects to start working on it in December
= 8:24 Large format plotters = - (added by Brant, Tom gave update)
- Tom asked that we add these to list of incomplete projects that need regular updates
- SteveP gave an update, building a CNC router instead
- Patrick is a new plotter Area Champion, lives near DanJ
== New equipment/donations ==
= 8:25 Watch/Clock Parts = - (added by Brant, ask CharlesS/MattJ)
- Brant asked is there a plan to integrate parts into jewelry area? If so, when?
- MattN offered to move the computer tomorrow night
- Dan noted Charles posted an email to the members only list
- Tiffany wants the shelving and cabinets to be moved into the jewelry area
= 8:27 Machine shop desk/tooling space request progress = - (added by Brant from last meeting)
- Tiffany said this will go in the Vault hallway once lockers are moved
= 8:29 Welding Gas + Safety Glasses donation possibility = - (added by Dan)
- Marc and Dan and Lance discussed on Tuesday
- Logo and link on website requested if Marc’s company donates multiple items over long period of time
- Dan indicated Marc is not the decision maker on this for his firm, but he will advocate for as much as stuff as possible
- Vishal asked what our standard has been
- Dan said we used to ask 1000/year as a minimum and we revisit and review each year
- Lance said a blog post would be our first step, then take it from there
- Banners in the space still debatable for some Board Members
- We agreed to continue discussing this topic via the BOD mailing list
- Lance asked Dan if there was a deadline to respond to Marc, Dan said next 48 hours would
- Tiffany asked about face safety masks as well, Dan said they should have some too
- As an aside, Lance offered his face shield if anyone needs it
== Events ==
== Any topics from members who are present ==
= 8:37 Tiffany asked about the Shapeoko 2 on top of the lockers =
- Vishal said he was working with Ron Bean who offered to help
= 8:38 DL asked about the following = - Rock saw ready to set up whenever space is available
- Uncertain about attendance Make-A-Thon, could be huge since Maker Faire
- DL asked about designating some storage for Space events and supplies
- Lance suggested, even though he is next on the list for a vault, he would be interested in a vault be designated for event and outreach supplies
- Vote to designate shelving in the Women’s Coat Room for event supplies approved with 6 yeas, 1 nay from Joe
- Joe thinks supplies should be shared, used as needed
- Lance noted that some members have volunteered to store event things in their own space and that’s not fair to them
= 8:45 Area Champions Committee =
- Tiffany presented an list of responsibilities and duties
- Plans to involve Area Champions and Members
- Dan noted many Members offer ideas, but Area Champions are usually the ones that get them done
- Lance suggested meeting with Area Champions first to show them we appreciate their efforts
- Vishal asked how Area Champions should be chosen, Tiffany said she wants people to know what is expected of them
- Lance asked that we try to contact Area Champions who are members in good standing but we haven’t seen lately to check if they still want to be Area Champions
- Dan, Joe, and Tiffany discussed having two or more Champions, reasons for more or only 2
- Tiffany said she has been monitoring and keeping track of which spaces are lacking Area Champions
- Vishal offered to become Wood Shop Area Champion again
- Joe asked about the line “all champions” versus “all champions in that area,” Tiffany acknowledged that part could be clarified
= 8:54 Acrylic Bender = - Vishal spoke with Lexie about a place to store it
- Lance suggested we move the acrylic bender into the laser Cutter room
- Vote to bring in the acrylic bender once it arrives approved with 6 yeas and Vishal abstaining
= Meeting ended at 8:57 =
=== Original Agenda ===
Meeting Time: 6:30pm\
Location: Lenox, Meeting Room
- All members are welcome to attend, and non-board members can join the conversation when invited.
- Tom gave his proxy to Brant by email since he couldn’t attend
- Legal/Financial:
- Treasurer’s Report (October)
- Building ownership/purchasing shares report progress (added by Brant, suggested by JoeR last meeting)
- Non-profit, 501c3 status (added by Brant, update from TomG)
- Mint.com progress (added by Brant, update from DanJ)
- Quicken, accounting software progress (added by Brant, update from ?)
- Policies and Procedures:
- …
- Check on progress of Building Topics/Projects:
- How are we doing on moving people out of east room, implementing rate increases? (added by Brant from last meeting)
- Snow Removal (added by Brant, update from Adrian)
- Lockers (added by Tiffany)
- Storage Inventory Update (added by Tiffany)
- Long Storage Proposal (added by Tiffany)
- …
- Check on progress of Member/Space Projects:
- 4x8 CNC Plasma Cutter (added by Brant, ask JoeR)
- 4x8 CNC Router (added by Brant, ask SteveP)
- Kuka (added by Brant, ask MattN)
- “Misty Field” project update (added by Brant, update from DavidH)
- “Red Dragon” RA-1F Vertical Mill update (added by Brant, Tom gave update)
- Tom emailed, ready to start running tests, details in the e-mail sent to the group
- Cold Saw (added by Brant, Tom gave update)
- Almost cut Tuesday, Tom expects it to be functional by the end of the month
- At that point we can see if the Metal Shop champions want it
- Induction Furnace (added by Brant, Tom gave update)
- on hold until the previous two are off my plate
- Tom expects to start working on it in December
- Large format plotters (added by Brant, Tom gave update)
- Tom asked that we add these to list of incomplete projects that need regular updates
- …
- New equipment/donations:
- Watch/Clock Parts, is there a plan to integrate parts into jewelry area? If so, when? (added by Brant, ask CharlesS/MattJ)
- Machine shop desk/tooling space request progress (added by Brant from last meeting)
- Welding Gas + Safety Glasses donation possibility. (added by Dan)
- …
- Events:
- …
- Any topics from members who are present
- …