2015-8-20

===August 20, 2015 Board Meeting Minutes===
Meeting Time: 7:00pm

Location: Craft Lab

Board Members Present: Joe R., Felisha W., Dan J., Tom G., Deboralynn S., Vishal R.

Board Members Absent: Lance L.

===Meeting Started===

===Legal/Financial===
Treasurer’s Report

Income was a little below normal
It is usually $7,000
This month it was $6,500
Joe believes this is an anomaly based on how people choose to pay (some people pay 6 months at a time, etc.)
Previous Action Item: Joe will talk to WE energies about our utility rates
- Joe previously reported that we can get rid of taxes on our utility. That will amount to a monthly savings of $100.
- Joe will get that info over to WE Energies
Previous Action Item: Joe and Dan to review Paypal accounts and what fees we can use now that we’re a non profit
- We are waiting for a Paypal customer service rep to get back to us. Our fees will be be reduced from 2.9% to 2.7%. 30 cent transaction fees will be eliminated as well.

Wild Apricot testing

Previous Action Item: DL will update Wild Apricot splash page with wiki page,etc. (on hold by DL until privacy issues are addressed)
- Done
Previous Action Item: DL is going to create do transition instructions (on hold by DL until privacy issues are addressed)
- DL is actively working on it
Previous Action Item: Vishal to export all keys from google app engine from Wild Apricot
- Done

Building ownership/purchasing shares progress

Discuss next steps
- Joe will work on the projection spreadsheet
- Then we can have a membership vote
- After a decision has been made, we can give the lawyers a go ahead.
- Tom mentioned that the decision to contract closing process will take roughly (1) month.
- Joe mentioned that we don’t need to rush the process. Let’s answer all the questions that come up.
- Adrian mentioned that the end of the year seems like a good deadline to get everything done.
- Felisha inquired about our fiscal year.
- Tom said our fiscal year matches the calendar year
Dan will ask more members for the beta testers on Wild Apricot (WA)
DL agrees that we should add another dozen month-to-month members to the WA list
Joe said that we should add all Paypal members to the list
- DL will enter their storage fees into WA
- DL will import all keys into WA
- Dan will identify and transfer members
- Dan discussed WA invoicing details
- Dan, Joe, and DL will meet on Sunday to go through WA invoicing.
- Joe inquired about change to recurring Paypal statements
- Dan and DL mentioned that it was wonky but there is a solution to recurring Paypal payment integration with WA
- Tom mentions that we need a soda area champion but we don’t have one.

===Policies/Procedures===

The following policy will be effective on August 1st.
- (3) late payments for rental space (After 1st of the month) over rolling (12) month period, results in forfeiture of rental space for locations where there is a waiting list for - Payments will be applied to membership fees, before they are applied to rental space dues
Tom received a bill for the sanding supplies
- He received (140) sanding disk and belts
- Total bill was over $600.
- This supply will last approximately 6 months in metal shop, wood shop, forge area, and finishing area
- Tom thinks it is cheaper to go this route (buy belts in bulk through our contact)
- Dan mentions that we will be spending $10/month per area.
- **Vote - ** Reimburse Tom for $600 of sanding supplies. (4) board members vote yes, Joe said no, Tom abstained, Lance is absent
  - Joe mentioned that he wasn’t sure this was pre-approved
  - Adrian mentioned that the machine shop has put up a shop for selling bits. It has been successful
  - Felisha mentioned that this approach has failed in the woodshop. The belt sander remained unused when the abrasives were missing.

===Building Topics===

New camera system
- Previous Action Item: Scott Swanson will bring in this own system and see if it works with out system
- Scott supplied BNC to ethernet converters to Dan. They may be missing power supplies.
- Dan will reach out to the membership to see if someone wants to champion this endeavor
Previous Action Item Lance will put together a new questionnaire for equipment usage
- No update
Monthly expenses: Water heater thermostat: $18.42, T im er s w i t c h f or ba t h r oo m$ 15, Pottery timer $15, G a r a g e d oor t h r es h o l d$ 60
- Tom asked for a $100 maintenance budget instead of asking for reimbursement every month
- **Vote - ** Authorize board members to spend up to $100 p er in s t an ce f or b u i l d in g main t e nan ce / s a f e t y w i t h o u t b o a r d a pp r o v a l . P u r c ha seso v er$ 100 require board approval. (6) board members vote yes, Lance is absent.

===Member/Space Projects Update===

4x8 CNC Plasma Cutter
- Previous estimated date for completion: August 2015
  - Right on the cusp
  - It cuts scrap metal
  - Next step is a water table
  - DL has a small keyboard to control the cutter
4x8 CNC Router
- Done
Kuka
- Previous action item: Joe will contact the Kuka donor to see if they want the control cabinet back
  - No Update
Induction Furnace
- Previous estimated date for completion: October 2015
  - No Update
  - A new member actually works for an induction furnace company
Large format plotters
* Previous Action Item Put grey printer in impound lot
- It will be donated to ReStore
- Steve mentioned that he would maybe like to get rid of the plotter
- DL said that the Maker Faire expressed interest in using it.
- Dan said that we should reach out to Pete to see if they wanna use it
Dust collection system
- Still letting Alex go forward and work with Hastings energy

===New equipment/donations===

Wood Lathe in the East Room
- Previous Action Item Joe will be taking it back
  - Joe will take it away this Tuesday, 8/25

===Events==

Sunday, the 30th is the space improvement day
- Deep Clean the machine shop
- Install first aid kits
- Brant will put up a fan in the CNC room to move the air in there.
  - The area champions are ok with it
- **Vote - ** Let Brant cut a hole in the wall in the CNC room and put a fan there - All (6) vote yes, Lance is absent
New member orientation on September 5th
- DL will do it
Safety
- DL found some safety posters that are totaling around $30 that she’ll be purchasing.
- Lance brought in new first aid kits
- Need to hang a fire extinguisher in the forge area
Doors Open Milwaukee Sept 19-20th, Events for 2015
- Need more volunteers
MMS Booth at Maker Faire
- Brant volunteered to run this, does he need anything from us?
  - Dan asked it Brant needs funds
  - Mark is bringing his 3D printer as well
  - We need more business cards and stickers
    - **Vote - ** Allocate $300 for Brant to purchase business cards and stickers - All (6) vote yes, Lance is absent

===Any topics from members who are present===

Adrian asked about the Red Dragon
- It was working. Now the X-Drive on the VFD could be dead.
Brant asked if MMS is interested in sponsoring BarCamp
- Adrian mentioned that part of 501(3)c we should be sponsoring community organizations
- Brant may present something the next meeting
Brant mentioned that he could to the survey if people are interested
- DL said that he could do it in October-November
Dan brought up that the Power Wheels area is underused
- Tom mentioned that let’s make sure that they don’t feel unweclome
- Felisha said that we just want to see it be more active

Quartz 5