2014

February 20th - Board Meeting Topics

Item 1:
Tom proposed that we use a CPA to do our taxes, would cost between $200-300/year

Item 2:
Vote to reduce membership dues to $40/ m o ., k ee p f ami l y m e mb er s a t$ 10/mo. and reduce the number of membership levels. Both membership levels would include 24/7/365 access to the building and half a pallet (3’x3’x3’) of storage space.

Item 3:
Vote to approve a maximum $450 budget for a new 16 camera, IP-based security system and DVR.

Item 4:
Vote to approve Tom and Dan to price up and install new gas piping for the forging area. Exact costs TBD.

*Voting conducted in-person, at meeting

February 20th	Item 1	Item 2	Item 3	Item 4
BrantH	Approve	Approve	Approve	Approve
ChrisH	Approve	Approve	Approve	Approve
DanJ	Approve	Approve	Approve	Approve
JoeR	Approve	Approve	Approve	Approve
MattW	Approve	Approve	Approve	Approve
PeteP	Approve	Approve	Approve	Approve
TomG	Approve	Approve	Approve	Approve
Result	Approved	Approved	Approved	Approved

March 19th - Topics

Item 1:
Due to scheduling conflicts, Board Members suggested the March Meeting be rescheduled for the 27th.

*Voting conducted via email

March 19th	Item 1
BrantH	Approve
ChrisH	Approve
DanJ	Approve
JoeR	Approve
MattW	Approve
PeteP	Approve
TomG	Approve
Result	Approved

March 26th - Topics

Item 1:
Vote to issue a warning to a member regarding misuse of the forge

*Voting conducted via email

March 26th	Item 1
BrantH	Approve
ChrisH	Approve
DanJ	Approve
JoeR	Approve
MattW	Approve
PeteP	Approve
TomG	Approve
Result	Approved

March 27th - Board Meeting Topics

Item 1:
Eventually require a 90-day probationary period for new members, during which:

They will be expected to attend an Orientation Class
May not reorganize or modify parts of the building
The implementation is still to be determined

Item 2:
Should the Board let members decide if the HMMMMM is a tool for everyone or a personal project?

Item 3:
Vote to allow BillW to bring in his arbor press.

Item 4:
Vote to allow JoeR to bring in a wood lathe and combination belt/disc sander.

*Voting conducted in-person, at meeting

March 27th	Item 1	Item 2	Item 3	Item 4
BrantH	Approve	Approve	Approve	Approve
ChrisH	Approve	Abstain	Approve	Approve
DanJ	Approve	Approve	Approve	Approve
JoeR	TBD	Approve	Approve	Approve
MattW	Approve	Approve	Approve	Approve
PeteP	Approve	Abstain	Approve	Approve
TomG	Approve	Approve	Approve	Approve
Result	Approved	Approved	Approved	Approved

April 21st - Topics

Item 1:
Vote to upgrade Internet service with Time Warner
Current plan: ~ $140/ m o n t h f or 10 M B p s d o w n, 1 M B p s u pP r o p ose d pl an :$ 300/month for 35 down, 5 up, and a 3-year contract

Item 2:
Vote to approve and fund (up to $130) new member storage in East Room
Money will be spent on lumber, plywood, and wire mesh
Tiffany and Brant are leading the effort

*Voting conducted via email

April 21st	Item 1	Item 2
BrantH	Approve	Approve
ChrisH	Approve	Approve
DanJ	Reject	Approve
JoeR	Approve	Approve
MattW	Approve	Approve
PeteP	Approve	Approve
TomG	Approve	Approve
Result	Approved	Approved

April 24th - Topics

*Item 1:
Vote to require new “tools for the space” projects rent floor space until completion, then be reimbursed one month at a time until repaid. (See Board Notes for details)

Item 2:
Vote on proposal for a garden project in the northwest corner of the lot

Item 3:
Vote to reimburse DanJ $88 for forge gas piping materials

*Voting conducted via email and in meeting
All other voting conducted in meeting

April 24th	Item 1	Item 2	Item 3
BrantH	Approve	Approve	Approve
ChrisH	Reject	Approve	Approve
DanJ	Reject	Approve	Abstain
JoeR	Reject	Approve	Approve
MattW	Dan as proxy	Dan as proxy	Dan as proxy
PeteP	Brant as proxy	Brant as proxy	Brant as proxy
TomG	Approve	Approve	Approve
Result	Rejected	Approved	Approved

May 7th - Topics

*Item 1:
Vote to give a warning to a member for violation of shop rules by knowingly allowing guests to use power tools and equipment

*Voting conducted via email

May 7th	Item 1
BrantH	Approve
ChrisH	Approve
DanJ	Approve
JoeR	Approve
MattW	Approve
PeteP	Approve
TomG	Approve
Result	Approved

May 8th - Topics

*Item 1:
Vote to extend nomination period for position of new Operations/Facilities Director

*Voting conducted via email

May 8th	Item 1
BrantH	Approve
ChrisH	Approve
DanJ	Reject
JoeR	Approve
MattW	Approve
PeteP	Approve
TomG	Approve
Result	Approved

May 11th - Topics

*Item 1:
Vote to issue a warning to a member for vandalizing another member’s property

*Voting conducted via email

May 8th	Item 1
BrantH	Approve
ChrisH	Approve
DanJ	Reject
JoeR	Approve
MattW	N/A
PeteP	Approve
TomG	Approve
Result	Approved

June 19th - Board Meeting Topics

Item 1:
SteveP requested funding to complete the 4×8 CNC router. The Board included these conditions:

SteveP to post to the mailing list to solicit donations/support
Must raise a minimum of $200 for Board to match
Board will match up to $300, f or a t o t a l o f$ 600

Item 2:
Lucy proposed an area be set up for jewelry with a custom 4’x5’ table/bench; additional details to be worked out with metal shop/casting area/Kuka computer

Item 3:
Adrian proposed the Board purchase retractable power cords and air hose reels for the metal shop, a max of $450

Item 4:
Adrian proposed the Board match funding for band saw and cut-off saw blades

Item 5:
Vote to give BobT until the end of June to remove high voltage gear from East Room or put it up fro grabs to members; the stuff will be removed entirely from the building by end of July

*Voting conducted in-person, at meeting

June 19th	Item 1	Item 2	Item 3	Item 4	Item 5
BrantH	Approve	Approve	Approve	Approve	Approve
ChrisH	Approve	Approve	Approve	Approve	Approve
DanJ	Approve	Approve	Approve	Approve	Approve
JoeR	Approve	Approve	Approve	Approve	Approve
TiffanyM	Approve	Approve	Approve	Approve	Approve
PeteP	Tom had Proxy	Tom had Proxy	Tom had Proxy	Tom had Proxy	Tom had Proxy
TomG	Approve	Approve	Approve	Approve	Approve
Result	Approved	Approved	Approved	Approved	Approved

July 17th - Topics

Item 1:
Vote to order more stickers; 3 different designs at 250 of each, approx. $170 total for all

Item 2:
Vote to reschedule board meeting to avoid conflicts with Maker Faire Open House event

*Voting conducted via email

April 21st	Item 1	Item 2
BrantH	Approve	Approve
ChrisH	Approve	Approve
DanJ	Approve	Approve
JoeR	Approve	Approve
TiffanyM	Approve	Approve
PeteP	No response	Cannot attend
TomG	Approve	Approve
Result	Approved	Approved

July 18th - Board Meeting Topics

Item 1:
Board to draft revisions to the By-Laws that would allow lapsed members to reapply at the Board’s discretion, i.e. members with a history of billing issues would be handled on a case-by-case basis

Item 2:
The Board to purchase 3 shares of the building from Milwaukee Makerspace Investment Group (MMIG).
NOTE: This was later cancelled so that members could thoroughly review the sale.

Item 3:
Board to allow a wall and door be installed to secure the server rack with a maximum budget of $300

Item 4:
Board to allow a picnic table be built for the north side of the building and a bike rack be installed outside Door 4, under the awning near McDonald’s.

Item 5:
Board to actively look for a cleaning service for the restrooms, roughly $40/mo. budget

*Voting conducted in-person, at meeting

June 19th	Item 1	Item 2	Item 3	Item 4	Item 5
BrantH	Approve	Approve	Approve	Approve	Approve
ChrisH	Approve	Approve	Approve	Approve	Approve
DanJ	Approve	Approve	Approve	Approve	Approve
JoeR	Approve	Approve	Approve	Approve	Approve
TiffanyM	Approve	Approve	Approve	Approve	Approve
PeteP	Chris had Proxy	Chris had Proxy	Chris had Proxy	Chris had Proxy	Chris had Proxy
TomG	Approve	Approve	Approve	Approve	Approve
Result	Approved	Approved	Approved	Approved	Approved

August 21st - Board Meeting Topics

Item 1:
Board to limit member rental space such that a single member may not rent more than 100 square feet, with possible exemptions at the Board’s discretion
Item 2:
Board to increase rental rate for floor space in the West and East Rooms from $0.50/ S F t o$ 1.00/SF
Vault hallway floor space would remain $0.50/ S F V a u l t r oo m r e n t a l r a t es w o u l d r e main$ 1.00/SF rounded up to nearest $10 I t e m 3 : B o a r d t ocr e a t e an e w mai l in g l i s t so l e l y f or n o t i ces an d ann o u n ce m e n t s I t e m 4 : B o a r d t o a l l o w C u b e P r o 3 D P r in t er t or e maina tt h es p a ce (f or ma l v o t e, p r e v i o u s l y d i sc u sse d o nm ess a g e b o a r d) I t e m 5 : B o a r d t o a l l o w T i f f an y t oor g ani z e a M ak er F ai r e A f t er P a r t y w i t hama x im u m$ 500 budget
Item 6:
Board to allow DL/Scott S to bring in a raku kiln
*Voting conducted in-person, at meeting

August 21st	Item 1	Item 2	Item 3	Item 4	Item 5	Item 6
BrantH	Approve	Approve	Approve	Approve	Approve	Approve
ChrisH	Approve	Approve	Approve	Approve	Approve	Approve
DanJ	Approve	Approve	Approve	Approve	Approve	Approve
JoeR	Approve	Reject	Reject	Abstain	Approve	Approve
TiffanyM	Approve	Abstain	Approve	Approve	Abstain	Approve
PeteP	Approve	Approve	Approve	Abstain	Approve	Approve
TomG	Approve	Approve	Approve	Approve	Approve	Approve
Result	Approved	Approved	Approved	Approved	Approved	Approved

Sept 25th - Topics

*Item 1:
Vote to match member contributions to buy a brick with the Makerspace name and logo on it at the Nikola Tesla Museum
If approved, if members raised $175, t h e B o a r d w o u l d co mmi t$ 175 also, for $350 total
https://www.indiegogo.com/projects/buy-a-brick-for-the-nikola-tesla-museum

Member contributions so far:
Vishal = $25 J oe R =$ 25
Brant = $25 B o b T =$ 25

*Voting conducted via email

Sept 25th	Item 1
BrantH	Abstain
ChrisH	Approve
DanJ	Reject
JoeR	Reject
TiffanyM	Reject
PeteP	Approve
TomG	Approve
Result	Rejected

October 2nd - Topics

*Item 1:
Vote to issue a warning to a member regarding the storage and removal of property whose ownership is disputed
*Item 2:
Vote to purchase three new vacuums at a member’s request, maximum $300 limit total. Ultimately decided we could buy one now and then wait to see if more are needed.
*Item 3:
Vote to allow Maker Faire Milwaukee planners at MMS and BBCM to use our wiki and server space
*Item 4:
Vote to allow a drafting table to be brought in/remain at the space for the screen printing and print lab area

*Voting conducted via email

Oct 2nd	Item 1	Item 2	Item 3	Item 4
LanceL	No answer	Approve	Abstain	Approve
JoeR	Reject	Approve	Approve	Reject
TiffanyM	Approve	No answer	Approve	Approve
Vishal	Reject	Approve	Approve	Reject
BrantH	Reject	Approve	Approve	Reject
TomG	Reject	Prefers 1 not 3	Approve	Reject
ChrisH	No answer	Approve	Approve	Abstain
DanJ	Reject	Fine with 1	Approve	Approve
Result	Rejected	Approved	Approved	Rejected

ChrisH added, regarding Item 3:
Vote yes providing it doesn’t increase hosting cost by more than $5/mo._ _inbound transfers to the Rackspace server are free (IE, if I upload something to the Wiki)._ _outbound transfers from the Rackspace server (IE, anyone visiting the webpage, wiki, etc) are$ 0.12/GB of outbound transfer.
last month, our entire outbound transfer was 35.6GB, for a total of $4.27.

October 6th - Topics

*Item 1:
Vote to establish minimum notification limits:
1. A minimum of 2 weeks notice will be provided before any activity that potentially inconveniences the membership. This includes any activity that can influence space availability (gallery nights, parties, etc) or any activity that requires the response of the membership (questionnaires, building changes, etc).

2. In emergency situations actions can be performed to protect the building, equipment, and membership without prior notice. Notice after the fact must still be provided, as well as an explanation as to why 2 weeks notice was not provided. This includes un-scheduled inspections (city, fire, etc) or events like fire, flood, or other event that was un-plannable and/or un-expected.

*Voting conducted via email

Oct 6th	Item 1
LanceL	Approve
JoeR	Reject
TiffanyM	Reject
Vishal	Reject, should be a guideline not a rule
BrantH	Approve
TomG	No answer
ChrisH	Reject, should be a guideline not a rule
DanJ	Approve
Result	Rejected, considered best practices/guideline not a rule

October 7th - Topics

*Item 1:
Vote to approve funds for food/drinks at a Saturday cleanup event
*Item 2:
Vote to contact a member about extra pallet storage not currently being paid for
*Voting conducted via email

Oct 7th	Item 1	Item 2
LanceL	Approve	Approve
JoeR	Approve	No answer
TiffanyM	Abstain	Approve
Vishal	Approve	Approve
BrantH	Approve	Abstain
TomG	No answer	Approve
ChrisH	Approve	Abstain
DanJ	Approve	Approve
Result	Approved	Approved

October 20th - Topics

*Item 1:
Vote to discontinue offering Makerships

*Voting conducted via email

Oct 20th	Item 1
LanceL	Approve
JoeR	Approve
TiffanyM	Approve
Vishal	Approve
BrantH	Approve
TomG	Approve
DanJ	Approve
Result	Approved

October 23rd - Topics

*Item 1: Vote: Proposed changes to the Green Parking Permit/Red Parking Ticket System

*Item 2: Vote: Give Area Champions the ability to sign green parking permits for their respective areas as well as the middle of the East Room

*Item 3:Vote to schedule Board Meetings
on 6:30pm, 3rd Thursday of each month\with the option to hold a meeting immediately the following Thursday should the agenda necessitate it

*Item 4:Vote to allow ChrisH to keep a key to the IT Closet and Google Drive access

*Item 5:Vote to allow some new woodworking tools be brought into the Wood Shop

*Voting conducted in person at meeting

Oct 23rd	Item 1	Item 2	Item 3	Item 4	Item 5
LanceL	Approve	Approve	Approve	Approve	Approve
JoeR	Approve	Approve	Approve	Approve	Approve
TiffanyM	Approve	Reject	Approve	Approve	Approve
Vishal	Approve	Reject	Approve	Approve	Approve
BrantH	Approve	Approve	Approve	Approve	Approve
TomG	Approve	Approve	Approve	Approve	Approve
DanJ	Approve	Approve	Approve	Approve	Approve
Result	Approved	Approved	Approved	Approved	Approved

October 29th - Topics

*Item 1: See below.

*Item 2: Vote to allow a Member to use approximately 10’x5’ of floor space in the East Room for a collaborative art project; to be removed before Thanksgiving 2014

*Item 3: Vote to allow a Member to create an aluminum anodizing work station for all to use; time to complete estimated between 6 weeks and 3 months

*Item 4: Vote to approve funding for printer paper, max $200/year

*Voting conducted via email

Oct 29th	Item 1	Item 2	Item 3	Item 4
LanceL	See 10/30 vote	Approve	Approve	Approve
JoeR	See 10/30 vote	Approve	Approve	Approve
TiffanyM	See 10/30 vote	Approve	Approve	Approve
Vishal	See 10/30 vote	Approve	Approve	Approve
BrantH	See 10/30 vote	Approve	Approve	Approve
TomG	See 10/30 vote	Approve	Approve	Approve
DanJ	See 10/30 vote	Approve	No answer	Approve
Result	See 10/30 vote	Approved	Approved	Approved

—-

October 30th - Topics

*Item 1: Dremel gave away several tools to various people from Maker Faire. Most of the recipients were members and the tools were brought back to the Makerspace. Members on the Maker Faire Planning Committee elected to give BBCM some of the donated tools received during a meeting on 9/30/14. BBCM received less than half of the entire donation; specifically we gave them (1) Combo pack (one Saw-Max, one Multi-Max, one Dremel 3000), (1) 110-piece accessory kit, and (1) Moto-Saw Scroll Saw. This was not originally presented to the full Board of Directors and was called into question one month later. The Board then took a vote to determine if BBCM should be allowed to keep the tools we gave them.

*Item 2: Vote to approve funding to repeat the same sticker order as last time.

*Item 3: Vote to grant Tiffany permission to form a committee regarding Area Champions, consumables, and funding for supplies.

*Item 4: Vote to adopt an official seal for the Board of Directors.

*Item 5: Vote to upgrade from a 2-yard dumpster to a 4-yard with the condition that it is less a $25 increase per month. If it is more, the group will reconsider.

*Voting conducted in person at meeting

Oct 30th	Item 1	Item 2	Item 3	Item 4	Item 5
LanceL	Approve	Approve	Approve	Approve	Approve
JoeR	Abstain, unable to attend
TiffanyM	Approve	Approve	Approve	Approve	Approve
Vishal	Approve	Approve	Approve	Approve	Approve
BrantH	Approve	Approve	Approve	Approve	Approve
TomG	Approve	Approve	Approve	Approve	Approve
DanJ	Approve	Approve	Approve	Approve	Approve
Result	Approved	Approved	Approved	Approved	Approved

—-

November 3rd - Topics

*Item 1: Vote to reimburse a member for the new shelving in the Men’s & Women’s Coat Rooms.

*Item 2: Vote to allow new Coat Room shelving to be used as member storage.

*Item 3: Vote to reimburse a member out of general funds for supplies and tools purchased prior to getting Board or Area Champion approval.

*Item 4: Vote to solicit member feedback regarding minors in the Makerspace via a survey.

*Voting conducted via email

Nov 3rd	Item 1	Item 2	Item 3	Item 4
LanceL	Approve	Approve	Approve & See Note 1	Approve
JoeR	Approve	No answer	Reject & See Note 3	Approve
TiffanyM	Approve	Reject	Approve	Reject
Vishal	Approve	Approve	Approve & See Note 1	Approve
BrantH	Abstain	Approve	Approve & See Note 1	Approve
TomG	Approve	Approve	Reject & See Note 2	Approve
DanJ	Approve	Approve	Approve	Approve
Result	Approved	Approved	Approved	Approved

Note 1: Approve this one instance, but remind all members of the donation boxes and reimbursement process already in place.
Note 2: Tom offered to post to the members and suggest they collect the donations and to reimburse this person; Tom cited there was no reason to make an exception for one person.
Note 3: Joe indicated that he did not approve of the expense as he believed if asked the membership could have fulfilled the need at no cost, many have those hand tools just sitting around and would likely be willing to loan them to the space.

11/5/14 - QuickBooks & Access Control System Integration

Joe proposed a vote to offer a “bounty” or prize to integrate QuickBooks with the existing access control door system? Prize of $300 proposed.

Voting conducted via:

Email	In-person
X

	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X
Result	7	0	0	Approved

11/6/14 - Minors as Members & Insurance Quotes

Item 1:
Tom proposed a vote to pass on the name of our insurance agent to EricB and RichardB and let them work out a quote for adding minors (16 and 17 year-old children/kids) as members.

Voting conducted via:

Email	In-person
X

Votes recorded:

	Approve	Reject	Abstain	Remarks
LanceL	X			..with a reminder that the cost of the insurance is not the deciding factor for the change - the membership is.
JoeR				(No response yet)
TiffanyM		X
Vishal	X
BrantH	X			..provided we contact our agent prior to Eric/Rich and give them a heads up.
TomG	X
DanJ	X
Result	5	1	0	Approved

11/6/14 - Maker Faire 2015 Commitments

BBCM sent an email to the BOD proposing that certain events and items be handled by Milwaukee Makerspace for Maker Faire 2015. Lance noted that:

Financial expenditure - this is a potential expenditure of > $1000 - above what the board should just do.
Conflict of interest - a lot of the current board members were actively involved in Maker Faire.

Lance proposed a vote to pursue this further and present it to the entire membership for a vote; this is not a vote to approve the funds or agree to commitments, only to take it to the next step.

Voting conducted via:

Email	In-person
X

Votes recorded:

	Approve	Reject	Abstain	Remarks
LanceL	X			Would like a membership vote for involvement and funding approval.
JoeR	X			Membership considered a limit of up to $2500 during the last round of By-Laws updates. Since this is within that limit, a vote of the general membership should not be needed.
TiffanyM	X			Wants more details/plans with regard to funding.
Vishal	X			Would like a membership vote for involvement and funding approval.
BrantH	X			Would like a membership vote for involvement and funding approval.
TomG				(No response yet)
DanJ	X			In agreement with Joe; a limit of up to $2500 does not need a membership vote.
Result	6	0	0	Approved

11/9/14 - Maker Faire 2015 Commitments Continued

With regard to the previous vote, Vishal suggested that we either:

Go to the membership with a proposal
Keep the vote in the board and keep the allocated amount under board’s maximum decision threshold. Lance and Vishal would recuse themselves. Tom has stated that he won’t be as involved next year so Vishal did not see a conflict of interest. He did not see one with Brant either due to his level of involvement last year.

Voting conducted via:

Email	In-person
X

Votes recorded:

	Option 1	Option 2	Abstain	Remarks
LanceL	X			Said he felt he would need to abstain before voting for Option 2
JoeR				No response
TiffanyM	X
Vishal		X		Agreed to contact J.Kelly and coordinate efforts since he expressed interest
BrantH	X
TomG			X
DanJ	X
Result	4	1	1	Option 1

11/14/14 - Lapsed Member Notifications

Item 1: Vote to ask that the Treasurer (or whomever they delegate) send a list of lapsed member’s names to the member’s only mailing list each month to inform the membership.

Voting conducted via:

Email	In-person
X

	Approve	Reject	Abstain	Remarks
LanceL				Awaiting feedback from members
JoeR			X	Sees merit in both sides, chooses to abstain
TiffanyM		X
Vishal	X
BrantH				Awaiting feedback from members
TomG	X
DanJ	X
Result	3	1	1	No result yet

11/16/14 - Red Dragon CNC Mill Air Lines

Item 1: Tom proposed a vote to use $200 group funds to purchase compressed air piping materials and fittings. Materials would be used to install a dedicated air line for the Red Dragon CNC Mill and also replace the hose feeding the can crusher and add drops in other areas like the jewelry and polishing areas.

Voting conducted via:

Email	In-person
X

	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X			Joe had some comments about how to best pipe this up
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X
Result	7	0	0	Approved

11/17/14 - Lapsed Members, Access, & Tool Use

Item 1: Brant suggested the Board adopt the following policy officially, “If your key fob or door code doesn’t open the door, you can’t use the power tools. Contact a Board Member regarding your membership account.”

Voting conducted via:

Email	In-person
X

	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR		X		Raised concerns over unnecessarily restricting member access to tools should there be problems with the door system, suggested possible alternatives be considered in the future
TiffanyM	X			Board Members should be able to grant exceptions as needed due to hardware or software glitches
Vishal	X
BrantH	X
TomG	X
DanJ	X
Result	5	1	0	Approved

11/18/14 - Possibility of Security Camera(s) in Meeting Room

Item 1: Brant posted a list of locations where the Board will not place cameras. Based on previous discussions with members, Brant indicated that the “Meeting Room” would never receive a security camera. Lance questioned that requirement and, after a brief email discussion, Brant agreed with Lance but asked for a vote of the Board. A vote of yes supported removing the “Meeting Room” from the list of “never” locations. A vote of no left the “Meeting Room” on the list and thus off limits to security cameras. The result of this vote would not approve the addition of a camera in the Meeting Room, only an agreement to leave it as a possibility in the future.

Voting conducted via:

Email	In-person
X

	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM		X		Primary location for social activity, not an area with dangerous tools, appeases some members
Vishal	X
BrantH			X	Cited a conflict of interest and decided to abstain from voting
TomG	X
DanJ	X
Result	5	1	1	Approved, time to reply = 6 hours

11/19/14 - Laser Cutter Supplies Request

Item 1: Shane T. requested we keep a stock of higher quality, absorbent paper towels dedicated to the Laser Cutters. The brown paper towels stocked for the restrooms do not work well for cleaning laser cutter beds. The Board voted to purchase towels or reimburse those who do.

Voting conducted via:

Email	In-person
X

	Approve	Reject	Abstain	Remarks
LanceL	X			Suggested a bulk pack be purchased
JoeR				No response yet
TiffanyM	X			Concerns noted over keeping these towels from being used elsewhere
Vishal	X
BrantH	X
TomG	X
DanJ	X			Concerns noted over keeping these towels from being used elsewhere
Result	6	0	0	Approved, time to reply = 18 hours

11/20/14 - Request for Holiday Make-A-Thon Supplies

Item 1: Deboralynn S. requested a budget of up to $200 f or H o l i d a y M ak e - A - T h o na r t s an d cr a f t ss u ppl i es . S o m e d o na t i o n s ha v e b ee n o f f er e d so f a r, b u t n o t e v er y i t e mn ee d e d an d t im e i s a f a c t or . U pt o$ 200 would be reimbursed regardless of donations, so that the expenses will be covered. Any leftover supplies could either be sold to members or put in storage for next year; DL recommended that we establish a locker were the leftover materials get stored for future community events and are not just put in the craft lab for random consumption.

Voting conducted via:

Email	In-person
X

	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG				No response yet
DanJ	X
Result	6	0	0	Approved, time to reply = 3 hours

11/20/14 - November Board Meeting

Item 1: Vote to ask TomG to speak with realtor about getting a CMA report
Item 2: Vote to allow members that were displaced by reorganizing the floor rental spaces to occupy a space in the East Room we designate as “Temporary Vault Hallway Overflow Storage”
Item 3: Vote to clarify the current storage policies:
If you rent short term storage, you continue to keep your free storage space (shelf, locker, cart) If you rent long term storage (anything more than 3 months i.e. Green spaces on storage map) you pay for additional storage, you do not keep free storage
Item 4: Vote to designate shelving in the Women’s Coat Room for event supplies
Item 5: Vote to bring in the acrylic bender once it arrives

Voting conducted via:

Email	In-person
	X

Item 1	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X			Proxy given to Brant
DanJ	X
Result	7	0	0	Approved

Item 2	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X			Proxy given to Brant
DanJ	X
Result	7	0	0	Approved

Item 3	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X			Proxy given to Brant
DanJ	X
Result	7	0	0	Approved

Item 4	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR		X		Joe thinks supplies should be shared, used as needed
TiffanyM	X
Vishal	X
BrantH	X
TomG	X			Proxy given to Brant
DanJ	X
Result	6	0	0	Approved

Item 5	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal			X
BrantH	X
TomG	X			Proxy given to Brant
DanJ	X
Result	6	0	0	Approved

11/22/14 - Reimbursement for Water Filter Cartridges

Item 1: Brant requested funding for replacement water filter cartridges for the unit in the Wash Sink Room.

Voting conducted via:

Email	In-person
X

Item 1	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR				No response yet
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X
Result	6	0	0	Approved, time to reply = 5 hours

12/05/14 - Locker Relocations

Item 1: Vote to relocate lockers per the following:

Lockers tagged as L1, L4, L5 to be moved between the grey member shelves and the Vault Hallway entrance.
Relocate the fire extinguisher to fit one set of the white lockers at Vault Hallway entrance as well.
Relocate green lockers between the doors to Vaults 18 & 19. This could deter people from storing stuff there also.
The filing cabinets could be scrapped, given, away or relocated if someone has a location for them.

Voting conducted via:

Email	In-person
X

Item 1	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM				Opposed but did not vote for or against, opposed putting lockers in Vault Hallway between 18 & 19, claimed that the lockers will take up more room than her bike, claimed that members will continue to store things in hallway regardless, preferred end cap of member shelving in East Room, but did not clarify where member carts would then go
Vishal	X
BrantH	X			Noted that Tom offered a bike rack awhile back
TomG	X
DanJ	X
Result	6	0	0	Approved, time to reply = 2 days

—-

12/12/14 - Non-Profit Application Fees

Item 1: Approve funding for a one-time application fee of $850 t o t h e I R S . I t e m 2 : A pp r o v e f u n d in g t o p a y C P A a o n e - t im e f ee f or f or m p r e p a r a t i o n$ 1420. No charges for the research he did, just for the time preparing the forms.
(Tom noted without this our tax bill for 2013 would be over $6,000 and even more for 2014.)

Voting conducted via:

Email	In-person
X

Item 1	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X
Result	7	0	0	Approved, time to reply = 2 days

Item 2	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X
Result	7	0	0	Approved, time to reply = 2 days

12/12/14 - Standardizing shelf/pallet rental rates

Item 1:
Records indicate that the BOD has charged different rates for the same types of storage space. A full-pallet (13.3 SF) has been $6 or$ 8, a half-pallet (6.67 SF) has been $3 or$ 6, a craft lab shelf (6 SF) has been $3, an d a p a r t - t im eor g r ey (9 S F) s h e l f ha s b ee n$ 5 or $6.

Vote to charge $4 p er s h e l f an d$ 6 per pallet from now on.

Voting conducted via:

Email	In-person
X

Item 1	Approve	Reject	Abstain	Remarks
LanceL			X	Abstained since he has Craft Lab shelf storage
JoeR	X			Suggested we wait at least 6 months before considering any future changes
TiffanyM	X			Suggested charging $5 p er s h e l f an d$ 10 per pallet, wants to discuss at BOD meeting
Vishal	X
BrantH	X
TomG	X
DanJ	X
Result	6	0	1	Approved, time to reply = 11 days

12/18/14 - December Board Meeting

Item 1: A maximum of $100 f or co n d u i t an df i tt in g s t o a dd e l ec t r i c a l p o w er d r o p s ina f e w a r e a s I t e m 2 : A ma x im u m o f$ 300 for wiring, conduit, and breakers for Red Dragon CNC
Item 3: Hire East Wisconsin Services as a snow plow service
Item 4: Agree not to pursue back rental fees from a member
Item 5: Combine the Jewelry and Casting Areas
Item 6: Move the power tools to the column in the Metal Shop
Item 7: Bring in the small, table-top pick & place machine for the Electronics Lab
Item 8: Get an offer to sell the floor sweeper was unanimously approved by the BOD

Voting conducted via:

Email	In-person
	X

Item 1	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X			Proxy given to Joe
Result	7	0	0	Approved

Item 2	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X			Proxy given to Joe
Result	7	0	0	Approved

Item 3	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X			Proxy given to Joe
Result	7	0	0	Approved

Item 4	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X			Proxy given to Joe
Result	7	0	0	Approved

Item 5	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X			Proxy given to Joe
Result	7	0	0	Approved

Item 6	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X			Proxy given to Joe
Result	7	0	0	Approved

Item 7	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X			Proxy given to Joe
Result	7	0	0	Approved

Item 8	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR	X
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X			Proxy given to Joe
Result	7	0	0	Approved

12/29/14 - Leatherworking tool donation

Item 1: Vote to accept a donation of leatherworking tools from a friend of Shane T’s who is moving

Voting conducted via:

Email	In-person
X

Item 1	Approve	Reject	Abstain	Remarks
LanceL	X
JoeR				No response yet
TiffanyM	X
Vishal	X
BrantH	X
TomG	X
DanJ	X
Result	6	0	0	Approved, time to reply = 8 hours

Quartz 5

Explorer

2014

February 20th - Board Meeting Topics

March 19th - Topics

March 26th - Topics

March 27th - Board Meeting Topics

April 21st - Topics

April 24th - Topics

May 7th - Topics

May 8th - Topics

May 11th - Topics

June 19th - Board Meeting Topics

July 17th - Topics

July 18th - Board Meeting Topics

August 21st - Board Meeting Topics

Sept 25th - Topics

October 2nd - Topics

October 6th - Topics

October 7th - Topics

October 20th - Topics

October 23rd - Topics

October 29th - Topics

October 30th - Topics

November 3rd - Topics

11/5/14 - QuickBooks & Access Control System Integration

11/6/14 - Minors as Members & Insurance Quotes

11/6/14 - Maker Faire 2015 Commitments

11/9/14 - Maker Faire 2015 Commitments Continued

11/14/14 - Lapsed Member Notifications

11/16/14 - Red Dragon CNC Mill Air Lines

11/17/14 - Lapsed Members, Access, & Tool Use

11/18/14 - Possibility of Security Camera(s) in Meeting Room

11/19/14 - Laser Cutter Supplies Request

11/20/14 - Request for Holiday Make-A-Thon Supplies

11/20/14 - November Board Meeting

11/22/14 - Reimbursement for Water Filter Cartridges

12/05/14 - Locker Relocations

12/12/14 - Non-Profit Application Fees

12/12/14 - Standardizing shelf/pallet rental rates

12/18/14 - December Board Meeting

12/29/14 - Leatherworking tool donation

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